Definition
The City of Newport Beach seeks a motivated and detail-oriented individual to join the team as a full-time Administrative Assistant to the Human Resources Director.
If you are currently a City of Newport Beach Administrative Assistant interested in transferring, please apply online to indicate your interest. Please note you will be excused from any testing processes which you have already completed.
Your Impact:
- Provides executive support to the Human Resources Director
- Maintains calendars, makes appointments, schedules meetings and departmental activities
- Interacts with City Council Members and attends monthly Civil Service Board Meetings
- Addresses department personnel including timesheets and personnel action forms
- Oversees administrative operations
- Works collaboratively with other departments
- Strong executive support abilities
- Experience working in a fast-changing environment
- Innovative, self-motivated, and takes initiative
- Exceptional communication skills
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Ability to train, coordinate, and supervise
Schedule:
- This position may work a 5/40, 9/80, or 4/10 schedule.
Selection Components:
- Application Evaluation: Applications will be accepted on a continuous basis with the first review date on May 16, 2023 or at 150 applications- whichever occurs first. Applicants who apply after the first review are not guaranteed to be considered for the recruitment. In order for the application package to be considered complete, candidates are required to attach their resume to their online application.
Virtual Interview: Those candidates deemed most qualified as reflected in their application will be invited to a virtual interview tentatively scheduled for the week of May 22, 2023. Successful candidates will be placed on an eligibility list that may be used to fill future vacancies as they occur.
CalPERS:
The City offers an excellent benefit package and membership in the California Public Employees' Retirement System (CalPERS) Retirement formula is based on appointment date and membership status with CalPERS and the employee is required to contribute 11.5% of pay toward the retirement benefit.
Essential Duties
Please review the online job specification for a more detailed description of essential duties.
Qualifications
Please review the online job specification for a more detailed description of specific qualifications.
Experience & Education and License/Certificate
A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Four or more years of increasingly responsible administrative, secretarial, and clerical experience.
Education: Equivalent to completion of high school, supplemented by coursework or training in word processing and spreadsheet software programs, work planning, and office supervision.
License/Certificate: Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required.
Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
