The Role: T&E SPECIALIST
The Team: Accounts Payable team is responsible for accurately tracking what's owed to suppliers, expenses claim and ensure payments are properly approved and processing payments.
Accurate information on accounts payable is essential to producing an accurate balance sheet. Besides, we ensure good relationships with employee and suppliers by making sure they are reimbursed and paid on time.
Accounts Payable team keeps accurate books to endure cash forecasts are accurate, working capital can be optimized and help to prevent mistakes and fraud.
The Impact: The role of the Accounts Payable involves providing financial, administrative and clerical support to the organization. Our role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. Our job description also highlights the day-to-day management of all payment cycle activities in a timely and efficient manner. Besides AP will maintain and support the daily activities of the Travel and Entertainment and P-card expenses associated with the Global corporate credit card programs.
What’s in it for you:The candidate will learn about how to:
keep track of all payments and expenditures, including purchase orders, invoices, statements, etc. Reconciling processed work by verifying entries and comparing system reports to balances.
pay employees by verifying expense reports and preparing payment. Paying vendors by scheduling payment and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
prepare analyses of accounts and producing monthly reports.
continue to improve the payment process
candidate will have experience with tasks associated with corporate credit card programs and adhering to travel and expense policies. This role is expected to offer a high level of customer service as this is the first point of contact for the internal customers.
Responsibilities:
Responsible for co-ordination of processing Accounts Payable Documents, through:
Out of scope invoices and Check Requests within Oracle
Facilitating automated upload of payments and JE’s into Oracle
Timely processing of Check, ACH and Wire payment runs
Key contact and resolution point for Vendor queries and colleague
Assist with audit queries
Adherence to internal policies on Vendor payments
Assist with all month end process, including accruals, close and cut off activities
Provide guidance and clarification to others to help them to deliver quality work
Global Help Desk: Provide timely support and a high level of customer service to internal customers to ensure timely resolution and satisfaction. Handling high volume of emails, help desk tickets and calls pertaining to the corporate card programs and expense management in Concur. Point of contact for internal customers. Build and maintain effective relationships with the internal customers.
Act as a Program Administrator for the corporate card programs to include credit card applications, maintenance, and terminations. Provide support to card holders and work with corporate card bank representatives.
Perform daily and monthly compliance tasks to review corporate card data to ensure the corporate card programs are in alignment to the Corporate policies. Perform reconciliations of data to confirm the data is correct. Resolve discrepancies timely.
Perform day to day administrative duties of the Concur system as well as provide internal customer support.
Monitor un-submitted corporate credit card transactions for delinquency
Follow the process and procedures for obtaining and maintaining proper documentation for travel and expense forms
Corporate credit card statement reconciliations
Tracking of employee terminations to provide support for submission of expense reports
Adhere to the policies for all the corporate card programs
Monitor employee out of pocket expenses and obtain reimbursements
Assist with audits to provide requested expense reports and receipts
Maintain confidentiality with respect to the card holder information
What We’re Looking For:
Bachelor's Degree with 1 or 2 years’ working experience. Fresh grad is encouraged to apply.
Strong Communicator and ability to maintain confidentiality concerning financial transactions
Highly computer literate including the ability to operate accounting, Microsoft office (excel and word-processing programs (experience in SAP / Oracle an advantage)
Knowledge of expense reporting software, preferably Concur
Experience with corporate credit card programs, especially Global programs
Accounting skills to include travel and expense and accounts payable
Working knowledge of helpdesk ticket tool
Background with report preparation and analysis
Moderate experience with Excel
Ability to speak and write in English
The Location: Beijing, China
About Company Statement:
S&P Global delivers essential intelligence that powers decision making. We provide the world’s leading organizations with the right data, connected technologies and expertise they need to move ahead. As part of our team, you’ll help solve complex challenges that equip businesses, governments and individuals with the knowledge to adapt to a changing economic landscape.
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Equal Opportunity Employer
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.
US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law.
----------------------------------------------------------- 20 - Professional (EEO-2 Job Categories-United States of America), FINANC203 - Entry Professional (EEO Job Group)
Job ID: 286950
Posted On: 2023-05-11
Location: Beijing, China
